Introduction

We are Harris-Search of 16 Briants Piece Hermitage Berkshire RG18 9SX. This Privacy Notice applies to Harris-Search and sets out the basis on which we use personal data during our business activities.

As a business which relies upon having access to information about Candidates to meet our Clients’ requirements data is essential to our business. Our systems and processes are designed to ensure that we can provide the best possible service to our clients while operating within the law at all times and protecting individual’ data privacy rights.

We reserve the right to update the Privacy Notice from time to time. Where appropriate, we shall contact you to notify you of any material changes to our Privacy Notice. You should also refer to our website periodically so that you may access and view our updated Privacy Notice. This will ensure that you understand how we are using your personal data and your legal rights around usage of such personal data.

Who Should Read This Privacy Notice?
This Privacy Notice to any living, identifiable individual about whom we many process personal data during our business activities. You should read the Privacy Notice if you are a:

Candidate
Referee
Clients/Prospective Business Clients,
Users of our website
Suppliers

Please note that, in some cases, you will fall into more than one of the above categories.

Definitions
The Privacy Notices uses the following defined terms:

Candidate means a person who is recorded in Harris-Search’s records as seeking or potentially suitable for an engagement with a client. This includes individuals who are not actively seeking a new role, but who are in contact with Harris-Search about potential opportunities which may be of interest from time to time. When you register with us as a candidate to provide work finding services to you, we process your personal data, including but not limited to your name, contact details and information from your CV. Where permitted by law, we may also collect information relating to your health, diversity information, including race, ethnic origin, and religion as well as details of any unspent criminal convictions where required by a client or by us if you apply for a role with us.

If you use our website, click on links in emails we send to you, open or forward them, or sign up to receive job alerts or other content from us, we also collect personal data from those interactions.

We also obtain personal data about you from third parties, including,
Referees – when you are offered a job.
Former Employers – to confirm dates of employment.
Education Institutions – to check your academic qualifications.
The Disclosure and Barring Service or Disclosure Scotland – if we need to obtain details of unspent criminal convictions.
Credit Reference Agencies – if we need to check your financial standing.
Publicly available sources such as LinkedIn and Social Media sites.

Business Client means a business which has engaged Harris-Search to provide services or which Harris-Search has identified as a business for which Harris-Search wishes to perform services. We collect your contact details and data relating to your function or position to establish commercial relationships with your company. Harris-Search entity that will act as Data Controller of your data in this case will be the entity to which the consultant who has identified you as a potential client belongs. We also process feedback that you provide about our candidates.

User of our Website means we collect personal data such as your IP address and other data about your device which we need to provide our online content to you. We also collect data about our engagement with our website such as the pages you view. If you contact us, we will also collect information about your enquiry. We use cookies and similar technologies to collect a lot of information and our cookie policy tells you more about this.

If you provide information to us about a candidate (for example, if you confirm a candidate has worked with you or if you provide a reference), then we will obtain your details from the candidate and we will keep a record of the personal data that you provide to us about that candidate.

Suppliers we normally collect your name and contact details as a business contact for your organization.

How we use your personal data
At Harris-Search we use your personal data to:

Candidates
Provide you with work finding services.
Communication with you.
Enable you to upload your CV and apply for jobs.
Personalise your experience by creating a candidate profile.
Enable Harris-Search to monitor equality and diversity.
To provide you with interviewing and salary advice.
Send you direct marketing purposes of informing you about job opportunities, industry reports and insights, event, promotions and competitions, and other content in accordance with your marketing choices.
Prospective Candidates and Business Clients
Determine if you may be interested in our services and how we can assist you.
To contact you and find out if you’re interested in our services.
To provide recruitment services to you.
To communicate with you.
To get feedback from you on our services through client satisfaction surveys.
To maintain our business relationship with you.
To answer your enquiries when you contact us.
To fulfil contractual obligations to you.
To establish, exercise or defend legal claims; and
For direct marketing purposes.

Suppliers
To communicate with you.
To maintain our business relationship with you.
To answer enquires when you contact us;
To fulfil contractual obligations to you.
To establish, exercise or defend legal claims; and
For direct marketing purposes.

You can unsubscribe from receiving marketing communications from us, using the unsubscribe methods contained in communications we send to you or by contacting us.

Legal Grounds for processing your Personal Data
Under the GDPR, we rely on the following legal grounds to process your personal data:
(a) Performing a contract – where, to perform our obligations under a contract with you or to take steps at your request to enter a contract with us, it is necessary for Harris-Search to process your personal data.
(b) Compliance with a legal obligation – where we need to process your personal data to comply with legal or regulatory obligations.
(c) Our legitimate interests or those of a third party – including
– Providing our services to you.
– Responding to your requests and enquiries.
– Optimising the performance of our website and user experience.
– Informing you about our services.
– Ensuring that our operations are conducted in an efficient manner.
– Contacting prospect business clients to establish commercial relationships with business clients (the legitimate interest of Harris-Search is to maintain relations of any kind with the company where the contact person works).
(d) Consent in some circumstances, we will ask for your consent to process your personal data in a way. For example, if you create a user profile or register for our job alerts or other content. To the extent that we are processing your personal data based on your consent, you have the right to withdraw your consent at any time. Please contact Harris-Search if you would like to withdraw your consent.

Who we Share your personal data with?
If you’re a candidate of Harris-Search, we share your personal data with clients who have vacancies for jobs which you are interested in.

How long we hold your personal data for?
At Harris-Search we will keep your personal data for as long as we need to in order to fulfil the purpose, we collected it for, which may be an ongoing purpose. For example, if you’re a candidate, we will retain your personal data for the duration of our busines relationship with you and beyond, as we often support candidates with job placements over many years and potentially throughout their careers.

Your rights with respect to personal data we hold about you
You have several rights under UK and EU data protection laws. These rights, include the right to ask us for a copy of your personal data, to correct, delete or restrict processing of your personal data; to obtain the personal data you provide to us for a contract or with your consent in a structured, machine-readable format, and ask us to share this data to another controller.

Where we are required to keep any information (i) auditing or compliance purposes (ii) to comply with our contractual obligations to third parties or (iii) in respect of any potential or actual legal proceedings, we shall keep your date for as long as is strictly necessary for these purposes, which is typically for (i) seven years in respect to audit data which we may be required to produce for HMRC and (ii) six years in respect of any data which we may need to demonstrate compliance with our contractual obligations.

Data Protection Legislation means the General Data Protection Regulation ((EU) 2016/679) and any national implementing laws, regulations, and secondary legislation, as amended or updated from time to time, in the UK and then any successor legislation to the GDPR or the Data Protection Act 1998.

Contacting Harris-Search
Exercising your rights
To exercise your rights, or to withdraw your consent to processing, or to unsubscribe from receiving marketing communications from Harris-Search, you can:
Email us at dataprotection@harris-search.co.uk
Write to us at: Harris-Search, 16 Briants Piece Hermitage Berkshire RG18 9SX

Questions and Complaints
If you have any questions about our privacy policy, or about our processing of your personal data, or to make a complaint, you can email complaints@harris-search.co.uk or write to the above address.

If you have unresolved concerns, and live or work in the UK or you believe that a personal data breach happened in the UK, you have the right to complain to the UK Information Commissioner’s Office who can be contacted at:

Telephone: 0303 123 11113
Website: https://ico.org.uk/concerns/
Post: ICO, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

If you live or work outside the UK, or you have a complaint concerning our activities outside the UK, you may prefer to lodge a complaint with a different supervisory authority. A list of relevant authorities in the EEA can be accessed here.

This privacy policy is accurate as at 20/01/2022 and Harris-Search may alter or amend it without notice.

Harris-Search
Cookie Policy

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